Intro to Collections

Video Placeholder Duration: 3-5 minutes Topics covered: What are collections, creating collections, organizing pages into collections

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What are Collections?

Collections are folders for organizing your Wiki pages into logical groups. Instead of a flat list of pages, structure your documentation into meaningful categories.

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Why Use Collections?

Without Collections

Pages:
├── Employee Handbook
├── Development Setup
├── Time Off Policy
├── Deployment Process
├── Code of Conduct
├── Incident Response
├── Remote Work Guidelines
├── First Day Checklist
└── ...dozens more unorganized pages

With Collections

Collections:
├── 📁 HR Policies
│   ├── Employee Handbook
│   ├── Time Off Policy
│   ├── Code of Conduct
│   └── Remote Work Guidelines
├── 📁 Engineering
│   ├── Development Setup
│   ├── Deployment Process
│   └── Incident Response
└── 📁 Onboarding
    └── First Day Checklist

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Creating Collections

Method 1: From Wiki

1. Navigate to Pages in workspace
2. Click New Collection or the folder icon
3. Give it a name
4. Start adding pages

Method 2: While Creating a Page

1. Create a new page
2. Select or create a collection to place it in
3. Page is organized from the start

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Collection Structure

Collections can be nested for deeper organization:

📁 Company
├── 📁 HR
│   ├── 📁 Policies
│   │   ├── Time Off
│   │   └── Remote Work
│   └── 📁 Benefits
│       ├── Health Insurance
│       └── Retirement
├── 📁 Engineering
│   ├── 📁 Guides
│   └── 📁 Processes
└── 📁 Product
    ├── 📁 Research
    └── 📁 Roadmaps

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Managing Collections

Add Pages to Collections

1. Open a page
2. Find the collection/folder option
3. Select the target collection
4. Page moves to that collection

Move Pages Between Collections

1. Drag and drop pages
2. Or edit page location
3. Update organization as needed

Rename Collections

1. Right-click or open collection menu
2. Select Rename
3. Enter new name

Delete Collections

1. Open collection menu
2. Select Delete
3. Choose what happens to contained pages:
   • Move to another collection
   • Move to root level
   • Delete pages too

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Collection Best Practices

Mirror Your Organization

Structure collections like your company:

• By department
• By function
• By project type

Not Too Deep

Avoid excessive nesting:

• 2-3 levels is usually enough
• Deeper = harder to navigate
• Flatten when possible

Consistent Naming

Use clear, consistent names:

• "Engineering Guides" not "Eng stuff"
• "HR Policies" not "HR"
• Include context in the name

Regular Cleanup

Maintain collection structure:

• Archive unused collections
• Merge similar collections
• Re-organize as teams change

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Collections for Different Teams

Engineering

📁 Engineering
├── 📁 Setup & Tools
├── 📁 Architecture
├── 📁 Processes
├── 📁 Runbooks
└── 📁 Post-Mortems

Product

📁 Product
├── 📁 Research
├── 📁 Specs
├── 📁 Roadmaps
└── 📁 Release Notes

Operations

📁 Operations
├── 📁 Procedures
├── 📁 Vendor Info
├── 📁 Compliance
└── 📁 Reports

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Finding Content in Collections

Browse

Navigate through the collection tree:

• Expand/collapse collections
• Click to open pages

Search

Search finds pages regardless of collection:

• Search by title
• Search within content
• Results show collection location

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Key Takeaways

• Collections organize Wiki pages into folders
• Create structure that mirrors your organization
• Nest collections for hierarchy (2-3 levels max)
• Move pages between collections easily
• Use consistent, clear naming
• Regularly maintain and clean up structure

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Next Steps

Dive deeper into Wiki page features with Wiki Pages.

Next Lesson: Intro to Wiki Pages